Just because you're using a program that is based on your desktop, doesn't mean it's safe from hackers and viruses. In some cases, desktop programs have lower security than online programs because they don't have to stay updated against all the latest viruses. Here are some things you can do to protect your business information:
If the programs or websites you use offer password protection, use it! Make sure your password is not obvious, you'd be amazed at the number of passwords out there that are simply "password." A good password includes a few letters at least one number and at least one special character, something like @ or $.
Make sure your financial information, and your customer financial information, is safe and encrypted. Some desktop programs store payment information in text format or easy-to-access files. If someone stole or hacked into your computer, they shouldn't be able to find that information easily (or at all). If someone steals the credit cards of your clients, you could be held responsible.Some online programshave integration with financial websites like ProPay, so payment and credit card information is encrypted and secure.
Back it up!
If your computer suddenly melted today, what would happen to all your business information? Would you still have it? It's important to back up your information on a routine basis. Use a portable hard drive, DVDs, or an online storage solution. If you use an online program, you never have to worry about losing your information, it's available anywhere.
Don't put your business and customers at risk, start practicing safe computer habits now.